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Copiers are notoriously heavy, awkwardly shaped and not evenly weighted, which can prove problematic if you are not used to handling and moving them on a regular basis. These machines can also be damaged easily due to highly sensitive components and the fact they are not designed for portability.

When it’s time for your business to move premises, chances are your photocopier equipment will need to go through tight doorways and corridors, up and down stairs, around awkward landings, and on and off vehicles. 

To avoid any nasty accidents, moving this type of equipment requires following specific manual handling guidelines and techniques, especially if you’re dealing with a listed building and antique stairways etc.

The Risks

Without the right training and equipment, an attempt to move a photocopier can end in disaster as there are numerous scenarios that could result in a costly lawsuit.

• If a member of staff sustains an injury from moving a photocopier without receiving the correct training or the right health and safety precautions, you as an employer can end up with a hefty lawsuit for negligence. 


• If your team damages any walls, stairways or the premises in any way, you could be liable for building damage and subsequent repair costs. 


• If your staff damage the photocopier you would likely receive an invoice for the repair costs. We are aware of past scenarios where a replacement had to be purchased because the whole device was written off due to the damage incurred.


• There is an art to moving photocopiers safely and without causing any damage to anything or anyone. This job really needs someone who knows what they’re doing. The last thing you want is a Laurel and Hardy piano episode and a litigious nightmare.

The Legal Requirements

As an employer it is your duty of care to ensure the health and safety of your employees in the workplace. If you don’t keep your staff safe by giving them correct training or equipment you could be sued for negligence if something untoward was to occur.

You must take all reasonable steps to ensure your staff are safe at work. If you require them to move a photocopier, then you should provide the relevant training surrounding the manual handling of heavy objects. The Health and Safety Executive provides guidelines on handling heavy equipment here.

The Cost of Training

It costs upwards of £100k to get a basic team up and running to move photocopiers safely and legally. This includes but not limited to:

• Training on manual handling and driver awareness


• Stair walker equipment and relevant training


• Training on how to handle high-value print equipment 


• Insurance


• Vehicles


• Secure storage

How Outsourcing Gives You Peace of Mind

Saves on Costs: Outsourcing your photocopier relocation is kinder on your cash flow as you only pay as you go. You’ll have no set-up costs for training and equipment.

Expertise: Tecserv have been photocopier relocation specialists for over 20 years now as we only handle photocopiers and print equipment. As such, we have become experts in our field, continually improving our service offering to our valued partners. HSE has visited our operation in the past and are more than happy with how we operate, so you can have peace of mind that your equipment is in safe hands.

Reduced Risk: The risk of damage or injury is considerably lower if you outsource your photocopier relocation as our staff are highly trained and experienced. We are specialists in this and know what we are doing.

Saves Time: Because we know what we’re doing, we don’t waste time. We’ve honed our ability to move photocopiers in the most unusual and awkward places. 

We’re a Flexible Resource: You don’t have to worry about putting us on payroll or paying our holiday pay. You can pay as you go as and when you need us.

You may need to complement your existing team with additional support at times.

Many changes are occurring in business premises due to the pandemic. Some offices are upsizing, and others downsizing to accommodate social distancing requirements. It may be the case that your team is smaller than usual due to furlough and you need some extra hands?

Here To Help

We can help you to reduce risk, save costs, and move your photocopier safely and efficiently. For a no-obligation chat about your photocopier relocation, please feel free to contact us on 03451 540338 or by email at bookings@tecserv-uk.co.uk.

We look forward to hearing from you.

(image refs: https://knox.villagesoup.com/p/laurel-hardy-shorts-on-strand-screen/1798208, https://www.hse.gov.uk/pubns/indg143.pdf)